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ISO 41001 Certification

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ISO 41001 Certification(Facility Management System) – never let management go out of hand it is most vital essence for an organization to work for

  • ISO 41001:2018 is an international standard published by the International Organization for Standardization (ISO) for implementing the Facility Management System (FM) in an organization.
  • ISO 41001 certification helps in the implementation of Facility Management (FM) System in your organization. It was last updated in 2018, and hence, it’s written as ISO 41001:2018. The framework of ISO 41001 certification is the same as that of ISO 9001, ISO 14001, and ISO 45001, which makes the integration among all these management systems easier.
  • ISO 41001 standard can be applied to organizations of any size or sector that are looking for defining the objectives of a sustainable FM system.

ISO 41001 Principles:

  1. Customer focus – aiming to improve for betterment of the interested parties and customer, this will help one sustain customer, increase customer base, makes sure to communicate their needs and expectation by monitoring throughout the organization
  2. Leadership – to achieve quality objectives leaders need to establish unity of purpose which is by aligning its strategy, policies, procedure and resource this will lead into better coordination of organization’s processes one need to establish culture of trust and integrity, provide people with required resource, training, authority to act with accountability
  3. Engagement of people – for efficiency involve people of all levels, this can be done by communicating with the employees their need in the organization, sharing knowledge, and experience, recognizing people’s contribution, learning and improvement.
  4. Process approach – when activities are understood and then executed then the efficiency of the delivered output will increase, by understanding organizations capabilities and determined resource constraints prior to action.
  5. Improvement- improvement is important for an organization to maintain current level of performance and to even keep on developing, this can be done by giving proper training and letting them understand that how does a work happens with that track, review and audit planning, implementation, recognize and acknowledgement, which will result into anticipation of internal and external risks and opportunity, improved process performance.
  6. Evidence based decision making – learn from mistakes, it is simply that decisions should be driven from evaluation of data, this will help one take better efficient solutions adding more, intuitions should never be neglected.
  7. Relationship management – manage relations with relevant interested parties such as providers, one can achieve by keeping a well-managed supply chain that provides a table flow of products and services, determining interested party’s relationship that need to managed,

PDCA Cycle

  • Plan – to think that what do we need to achieve in our organization
  • Do – to execute a planned action which will help us achieve the required objective
  • Check – monitor against the standards) (policies, objectives, requirements)

  • Action – finally implementing what has been rechecked.

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    ISO 41001 Certification can help the organizations in the following ways:

    • It helps in improving the health and wellbeing of your workforce.
    • It ensures an increase in productivity
    • Enhanced effectiveness and efficiency of your FM system.
    • It enables effective communication at all levels for better management.
    • Improved consistency of services.
    • Applicable to all types and sizes of organizations.
    •  It is an internationally accepted standard and is preferred over other standards for FM systems

    ISO 45001 Certification is an internationally recognized standard for an Occupational Health and Safety Management System (OH&S) which is considered to upgrade and enhance the health and safety of the employees as well as other stakeholders.

    The effective application of Occupational Health and Safety Management System (OH&S) in the organizations can be accomplished by fulfilling certain necessary requirements. Out of these requirements, the first three are introductory in nature, whereas the last seven contain the specifications for implementation of the Occupational Health and Safety Management Systems.

    Let us understand the last seven sections in details:-

    • SECTION 4- Context of the organization:

    This section deals with understanding the requirements of your organization for implementing the Occupational Health and Safety Management. It also helps you in tailoring your OHSMS as per the requirements of your organization.

    •  SECTION 5- Leadership:

    This section emphasizes the role of top management in the implementation of OHSMS. The entire personals should be well aware about the roles and responsibilities.  

    • SECTION 6- Planning:

    This includes analysing the current system in place and risk analysis, in order to mitigate those risks and set objectives for effective OHSMS. It also involves analysing the organization’s interaction through different channels at all the levels.

    • SECTION 7- Support:

    It includes management of all the resources for your OHSMS, including the control of documented information in the organization.

    • SECTION 8- Operation:

    It deals with operational requirements for health & safety control. It also includes preparing the organization for any potential emergency.

    •  SECTION 9- Performance evaluation:

    This is to ensure that your OHSMS is efficient. This section monitors and measures to assess the current system and identify the scope for improvement.

    • SECTION 10- Continual Improvement:

    This ensures that your OHSMS is effective. It includes a constant review of the conformity of your OHSMS with the set standard of ISO 45001.

    If you are business based, this section will guide you on obtaining ISO 41001 certification in your organization. Once you have developed your ABMS, it becomes important for you to operate it for some time and document the process before deciding to invite a certification body for ISO 41001 certification. You will need to fill up an application form that contains the details about your organization. The ISO Certification body of your choice will review your application form and provide you a quotation, after which you may plan your certification audit.

    There are some mandatory process to obtain ISO 41001 Certification. After you have taken care of the documentation, you must follow the below given steps for obtaining the certification:

    Gap Analysis

    • Understand the prerequisites of ISO standards by analyzing each clause thoroughly.
    • Analyze your system for any shortcomings.
    • You may take help from any ISO consultant to get you through this stage.

    Implementation

    • Prepare the required documents, records, and policies
    • Create awareness among your workforce about the management system and its goals.
    • Assign responsibilities for effective implementation and maintain effective communication.

    Certification

    • Perform internal audit and management review to understand gaps and practical realities.
    • Perform corrective actions to ensure the conformities.
    • Invite auditors from the certification body for audit and certification.
    • Stage One (documentation review) – At this stage, the auditors from the certification body verifies that your documentation meets the requirements of ISO 41001.
    • Stage Two (main audit) – In this stage, the realities of your processes are matched with your statements in the documentation for their compliance to the requirements of ISO 41001 standard.

    What is the aim of ISO 41001 Certification?

    ISO 41001 is an internationally accredited standard for Facility Management System (FMS) which aims to provide a framework in delivering consistent facility management services in their products and services and ensures commitment to the customers in meeting their expectations.

    What is the aim of ISO 41001 Certification?

    ISO 41001:2018 certification is the newest version of the ISO Facility management System that generally gives emphasis on effective and efficient facility management in products and services provided by your organization to the customers meeting their requirements.
    ISO 41001 Benefits

    ISO 41001 Certification can help the organizations in the following ways:

    • It helps in improving the health and wellbeing of your workforce.
    • It ensures an increase in productivity
    • Enhanced effectiveness and efficiency of your FM system.
    • It enables effective communication at all levels for better management.
    • Improved consistency of services.
    • Applicable to all types and sizes of organizations.
    •  It is an internationally accepted standard and is preferred over other standards for FM systems
    ISO 41001 Requirements

    ISO 45001 Certification is an internationally recognized standard for an Occupational Health and Safety Management System (OH&S) which is considered to upgrade and enhance the health and safety of the employees as well as other stakeholders.

    The effective application of Occupational Health and Safety Management System (OH&S) in the organizations can be accomplished by fulfilling certain necessary requirements. Out of these requirements, the first three are introductory in nature, whereas the last seven contain the specifications for implementation of the Occupational Health and Safety Management Systems.

    Let us understand the last seven sections in details:-

    • SECTION 4- Context of the organization:

    This section deals with understanding the requirements of your organization for implementing the Occupational Health and Safety Management. It also helps you in tailoring your OHSMS as per the requirements of your organization.

    •  SECTION 5- Leadership:

    This section emphasizes the role of top management in the implementation of OHSMS. The entire personals should be well aware about the roles and responsibilities.  

    • SECTION 6- Planning:

    This includes analysing the current system in place and risk analysis, in order to mitigate those risks and set objectives for effective OHSMS. It also involves analysing the organization’s interaction through different channels at all the levels.

    • SECTION 7- Support:

    It includes management of all the resources for your OHSMS, including the control of documented information in the organization.

    • SECTION 8- Operation:

    It deals with operational requirements for health & safety control. It also includes preparing the organization for any potential emergency.

    •  SECTION 9- Performance evaluation:

    This is to ensure that your OHSMS is efficient. This section monitors and measures to assess the current system and identify the scope for improvement.

    • SECTION 10- Continual Improvement:

    This ensures that your OHSMS is effective. It includes a constant review of the conformity of your OHSMS with the set standard of ISO 45001.

    ISO 41001 Process

    If you are business based, this section will guide you on obtaining ISO 41001 certification in your organization. Once you have developed your ABMS, it becomes important for you to operate it for some time and document the process before deciding to invite a certification body for ISO 41001 certification. You will need to fill up an application form that contains the details about your organization. The ISO Certification body of your choice will review your application form and provide you a quotation, after which you may plan your certification audit.

    There are some mandatory process to obtain ISO 41001 Certification. After you have taken care of the documentation, you must follow the below given steps for obtaining the certification:

    Gap Analysis

    • Understand the prerequisites of ISO standards by analyzing each clause thoroughly.
    • Analyze your system for any shortcomings.
    • You may take help from any ISO consultant to get you through this stage.

    Implementation

    • Prepare the required documents, records, and policies
    • Create awareness among your workforce about the management system and its goals.
    • Assign responsibilities for effective implementation and maintain effective communication.

    Certification

    • Perform internal audit and management review to understand gaps and practical realities.
    • Perform corrective actions to ensure the conformities.
    • Invite auditors from the certification body for audit and certification.
    • Stage One (documentation review) – At this stage, the auditors from the certification body verifies that your documentation meets the requirements of ISO 41001.
    • Stage Two (main audit) – In this stage, the realities of your processes are matched with your statements in the documentation for their compliance to the requirements of ISO 41001 standard.
    ISO 41001 FAQs

    What is the aim of ISO 41001 Certification?

    ISO 41001 is an internationally accredited standard for Facility Management System (FMS) which aims to provide a framework in delivering consistent facility management services in their products and services and ensures commitment to the customers in meeting their expectations.

    What is the aim of ISO 41001 Certification?

    ISO 41001:2018 certification is the newest version of the ISO Facility management System that generally gives emphasis on effective and efficient facility management in products and services provided by your organization to the customers meeting their requirements.

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